Admin Associate
University of Tennessee, Knoxville
Knoxville, TN
Full-time
Administration / Clerical
Posted on April 13, 2024
Administrative Associate – World Languages and Cultures
Regular, Full-time, Market Range 04
Under the general supervision of the Business Manager, the Administrative Associate is responsible for providing assistance to approximately 50 lecturers, materials management/purchasing, event coordination and supporting the department's general administrative needs for a large and linguistically diverse academic unit comprised of roughly 130 professors, lecturers, GTAs, student workers and staff.
Lecturer Coordinator
- Compose Recommendation for Faculty Appointment (RFA) packets for Lecturers
- Completion of annual Non-Tenure Track Faculty Promotion process
- Responsible for New Hire Paperwork for Lecturers
- Submission of Annual Reviews to the Annual Performance and Planning Review website
- Manages Lecturer office space assignments; Submits requests to University Lock and Key Services
- Responsible for utilizing the Departmental Purchasing Card to order books, supplies, furniture, etc.
- Manages office space renovations to faculty specifications
- Monitor and purchase office supplies, paper, toner, etc.
- Arranges for old/obsolete items to be sent to Surplus
- Help coordinate events hosted by the WLC department, including the Annual Departmental Award Ceremony
- Reserve event spaces on campus; Arrange for catering services
- Help publicize events through the University website, printed posters, digital media
- Assist Guests, Students and Faculty coming into the main office
- Answer main phone line, advise on the proper course of action and direct inquiries to proper person
Qualifications :
Required:
Education:
- High School Diploma
- Three years of office experience
- Excellent communication and interpersonal skills
- Exceptional knowledge of Microsoft Office, Outlook, Word, Excel and Adobe
- Strong organizational skills and attention to detail
- Strong listening skills
- Excellent time management, ability to multi-task, and flexibility
- Strong front-office skills and ability to represent a diverse and creative unit
Education:
- Associate’s Degree
- Three to five years of academic office experience
- Familiarity with or ability to master UT policy and procedures
- Ability to work independently