Academic Program Coordinator- Coll Of Emerging & Collaborative Studies
University of Tennessee, Knoxville
Knoxville, TN
Full-time
Education
Posted on April 9, 2024
Position Announcement
Position Title: Academic Program Coordinator
Full-Time, Nonexempt, Hourly, Market Range 06
This position reports to the Associate Dean in the College of Emerging and Collaborative Studies (CECS), serving as the Academic Program Coordinator. This position’s primary responsibilities include:
Supporting the Associate Dean and CECS program directors in the day-to-day operations of the college academic programs, such as coordinating, administering, and marketing CECS curricula, assessing CECS programs, and overall office administration.
Responsibilities:
CECS Academic and Student Affairs Support
· Supports the compilation of critical information and data analysis for program launch and assessment.
· Gathers all curriculum proposals for the college and submits them to appropriate campus units.
· Submits timetables for the college courses and checks for potential scheduling conflicts with other colleges on key courses.
· Supports the student internship processes and reviews criteria for course credit.
· Attends meetings, takes minutes, and disseminates timely.
· Maintains shared folders and monitors membership.
· Maintains an annual operation manual for the college administration.
· Serve as additional support for the program's activities as needed.
· Awareness and sensitivity to the needs and concerns of individuals with diverse identities and lived experiences.
· Supports daily operations and activities of the program and assists with setting priorities for managing the program.
· Supports coordinating working orientation sessions, commencement, and other CECS-sponsored activities.
· Purchasing of equipment and supplies needed by the staff and program.
Events and Publicity
· Supports outreach, recruitment, and retention events as requested by the Associate Dean and Program Directors.
· Maintain an updated website on academic matters, provide resources on CECS programs to internal and external stakeholders, and serve on campus committees as needed.
· Supports creating and hosting events to publicize CECS and its programs for internal and external stakeholders.
· Supports planning and hosting CECS Annual Design Day, CECS Annual Awards Ceremony, and other recurring events.
· Maintains advisory board members’ information and oversees its maintenance.
Other
· Calendar management of Associate Dean and Program Directors.
· Scheduling meetings for the college operation (e.g. monthly faculty meetings for the college programs, advisory board meetings, curriculum review meetings, etc.)
· Creates and maintains an annual calendar of events for CECS operations.
• Other duties as assigned by Associate Dean.
Qualifications :
Education:
Required: A bachelor’s degree in a related field to student or academic services. A minimum of two years of experience in an academic administrative role or academic advising.
Preferred: A master’s Degree in a related field to student or academic services, and 5 years of experience in an academic setting.
Required Skills and Experience:
· Effective project management and organizational skills.
· Ability to devise, develop, collect, and analyze data and reports.
· Solid experience in Microsoft Office products.
· Effective project management and organizational skills.
· Knowledge of developing programs and activities.
· Ability to collaborate and communicate effectively with all levels of faculty, staff, students, and families.
Preferred Knowledge, Skills, and Abilities
To Apply:
Screening of applicants will begin immediately and continue until the position has been filled. For full consideration, applicants must provide a resume, cover letter, and a minimum of three references. Priority will be given to applications received by April 19, 2024. All applicants must apply online to be considered for this position.
