Strategic Administrative Coordinator - The National Museum of Toys and Miniatures, 32009
University of Missouri-Kansas City
Kansas City, MO
Full-time
Administration / Clerical
Posted on April 9, 2024
Hiring Department
UNIVERSITY OF MISSOURI - KANSAS CITY
THE NATIONAL MUSEUM OF TOYS / MINIATURES
Often described as one of the best museums in Kansas City, the Museum is striving to reach new audiences to share its extensive collection of historically significant toys dating from the 18th through the 20th centuries and its world-renowned collection of fine-scale miniatures. The Museum's mission is to educate, inspire, and delight people of all ages by collecting, displaying, and interpreting toys and miniatures that illuminate diverse narratives and cultural heritage. For more information, click here.
Job Description
The Strategic Administrative Coordinator will support the Executive Director/CEO in various capacities. This role involves coordinating special projects and handling administrative tasks related to operational, fundraising and programmatic aspects. The Strategic Administrative Coordinator will provide support across departments, working collaboratively with other staff members.
Administrative Support:
- Assist the Executive Director/CEO with meeting preparations, scheduling, room reservations and catering, and taking meeting minutes, ensuring timely distribution to relevant parties.
- Draft and edit documents, letters, and reports, as needed.
- Organize contact lists and maintain databases for easy access.
- Manage both physical and digital files, records, and documents.
- Oversee the Museum's email info account.
- Maintain organized office inventory and handle supply orders to ensure smooth operations.
- Submit and track maintenance work order tickets to ensure timely resolution.
- Coordinate Information Services and AV needs to support organizational technology requirements and ensure seamless operations.
- Serve as a liaison between the Executive Director/CEO, board members, donors, and external partners.
- Facilitate communication and collaboration between different Museum departments.
- Coordinate contracted labor and assignments, ensuring alignment with Museum goals and objectives.
- Collaborate with the Executive Director/CEO to plan and execute special initiatives and events that align with the Museum's mission and goals such as accreditation and peer review visit coordination.
- Provide logistical support for special projects, including coordinating venue arrangements, managing vendor relationships, and ensuring timely execution of tasks.
- Assist in research and data gathering for special projects, contributing to the development of comprehensive reports and presentations to stakeholders.
- Other duties as assigned.
40 hours per week, Monday - Friday, 8:30 am - 5:00 pm, with an occasional evening or weekend.
Minimum Qualifications
An Associate's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
- Exceptional interpersonal relations capabilities, effective communication skills, and the ability to work effectively with diverse groups and constituents.
- Demonstrated skills in collaboration and teamwork.
- Strong communicationand interpersonal skills with the ability to interact with diverse internal and external constituents.
- Demonstrate ability to adjust communication tone to align with the Executive Director/CEO and Museum.
- Demonstrated success in time management, calendaring, and coordinating meetings.
- Demonstrated success in file management, organization, and archiving records and technology proficiency (Outlook, OneNote, PowerPoint, Excel, Word, Adobe Acrobat).
- A willingness to learnnew technologiesand processes.
- Excellent communication and interpersonal skills for effectively dealing with a broad range of individuals at various organizational levels.
- Administrative experience with abilities to set priorities, organize and coordinate office operations, anticipate needs, work well under the pressure of deadlines, and exercise good judgment, particularly with sensitive or confidential matters.
- Strong analytical and problem-solving skills and ability to cope with change and ambiguity in a fast-paced environment.
- Strong self-motivation skills for independently establishing effective working relationships with various public organizations as well as University of Missouri Kansas City faculty and staff at all levels of the organization and demonstrated ability to work as a member of a team.
- Demonstrated ability to work with confidential materials and information.
- Demonstrated ability to produce excellent work under short timelines; attention to detail is required.
- Demonstrated ability and comfort with multitasking.
$16.23 - $20.00 per hour commensurate with experience, education, and internal equity.
Application Deadline
This position will remain open until it is filled, with an initial review date of April 22, 2024.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website athttps://www.umsystem.edu/totalrewards/benefits.
Values Commitment
We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visithttps://www.umsystem.edu/ums/hr/eeoor call Human Resources at 816-235-1621.
To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.
