Executive Assistant for Constituent Units & Campaign Operations
University of Missouri - Columbia (MU)
Columbia, MO
Full-time
Management
Posted on April 5, 2024
Hiring Department
Advancement
Job Description
Mizzou Advancement seeks a dynamic team member to support the Assistant Vice Chancellor (AVC) for Advancement – Constituent Units and the Sr. Executive Director for Campaign Planning & Operations. The successful candidate will execute complex and strategic scheduling, workflow, and relationship management using excellent judgment, discretion, and confidentiality as appropriate.
The successful candidate will have a diplomatic demeanor and a positive attitude. They will be able to adhere to systems for confidentiality and appropriate access to organizational information and materials. The candidate will also have excellent problem-solving skills and be committed to continuous learning and professional growth.
Job Duties:
- Assist in reviewing and verifying data on fundraising performance metrics, including major gift proposals, contact reports, and fundraising reports for significant schools and colleges at the University of Missouri.
- Review/verify information on departmental income and expense statements against departmental records and make corrections when appropriate to ensure that statement is accurate and complete using knowledge of university accounting procedures.
- Receive/check/approve and sign requisitions, vouchers, forms, and documents for AVC (or under your signature) to ensure that requisition vouchers are approved/distributed promptly using knowledge of appropriate purchases/expenditures to be made.
- Compile timesheet summaries (reporting all leave time) in Peoplesoft and process monthly OneCard charges.
- Provide support for various external events, including, but not limited to, donor recognition and fundraising activities.
- Support development and use of project planning and tracking tools, meeting agendas, and briefing materials.
- Help with scheduling meetings and appointments for AVC, Sr. Executive Director, and other parties—via emails or phone calls—gathering and summarizing information requests for meetings as necessary.
- Book travel arrangements, including flights, hotels, and other travel reservations.
- Support the coordination and scheduling of staff and volunteer committees.
- Coordinating the annual planning process for schools, colleges, and units.
M-F 8am-5pm
Minimum Qualifications
Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary
Preferred Qualifications
- One year of related experience in business administration, personnel administration, or higher education administration is preferred.
- Proficient use of PowerPoint, Microsoft Excel, Word, Outlook, and Access; familiarity with PeopleSoft, Teams, and Advance is preferred.
- Strong preference will be given to candidates with excellent problem-solving and multi-tasking skills, professional presence, and commitment to the mission of Mizzou to serve Missouri and the nation.
Salary Range: $22/hr-$27/hr
Grade: GGS-008
University Title: Executive Assistant
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.
Application Materials
Resume and Cover Letter
Other Information
Our benefits:
As one of Missouri's largest employers, MU staff members enjoy exceptionally competitive health, PTO and retirement plans. A few highlights:
- Health Insurance -Three plans to choose from, including our Custom Network Plan; a cost-effective insurance option that utilizes our extensive network of MU-affiliated hospitals, clinics and pharmacies.
- HSA - UM provides between $400 - $1200 in contributions to health savings accounts, depending on plans and dependents
- Dental - 100% coverage for preventative care, with no restrictions on network or non-network providers
- Vision - $0 copays on frames and contact lenses along with a $140 allowance, and a $10 copay on yearly eye exams.
- Retirement - UM will match 100% of up to 8% of eligible pay contributed to a 457(b), with a three-year vesting period on University contributions.
- Tuition Assistance - Up to 75% of tuition and supplemental fees waived for employees, and 50% waived for spouses and dependents
- Time Off – Personal time off (PTO) as well as 9 paid holidays.
- Winter Break - The university observes a paid holiday for the period between Christmas Day and New Year's Day.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website athttps://www.umsystem.edu/totalrewards/benefits.
Values Commitment
We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visithttps://www.umsystem.edu/ums/hr/eeoor call the Director of Employee and Labor Relations at 573-882-7976.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.
