BENEFITS ASSISTANT MANAGER

The Muscogee Nation   Okmulgee, OK   Full-time     Other
Posted on February 6, 2024

MUSCOGEE (CREEK) NATION

Seeking a BENEFITS ASSISTANT MANAGER

Description: Under the direction of the Human Resources Director, the Benefits Assistant Manager will plan, coordinate, and administer all benefit programs; operate as the subject matter expert; ensure maximum effectiveness and productivity, including the timely and accurate processing of benefits administration and enrollment; and ensure legal compliance either by performing the duties personally or through subordinates.

Principal Duties and Responsibilities:

Supervisory Responsibilities:

  • Plan, organize, coordinate, prioritize and supervise the daily activities of division; coordinate assignments and establish schedule to meet deadlines and work to facilitate the continuous workflow of the division; approves leave requests and timesheets.
  • Provides constructive and timely performance evaluations to assigned direct reports.
  • Assists in recruiting, interviewing, hiring, and training of new staff in the Benefits Division.

Duties/Responsibilities:

  • Administer and oversee the administration of all benefit programs including, but not limited to, health/dental/vision, life insurance, sick leave donation, AFLAC, Metlaw, COBRA, Worker's Compensation and 401k for tribe and independent agencies.
  • Administer and oversee leave program, initiate documentation, track required medical and personal certifications; prepare payroll adjustments; ensure compliance related to leave administration for FML, maternity leave, short term disability, and workers compensation.
  • Administer and oversee the reconciliation of employee benefit deductions; payment to benefit vendors; and develop and implement controls for fiscal accountability and review for accuracy and compliance.
  • Advise Director of benefit related issues and provide resolution.
  • Provide on-going customer service and response to inquiries regarding benefit related policies, procedures and programs to active and separated employees and beneficiaries.
  • Develops and executes best practices in monitoring, auditing, and implementing MCN benefits.
  • Ensures Benefit Division positions have updated job descriptions on file.
  • Coordinates with Training Specialist on new hire onboarding benefit enrollment.
  • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources benefits administration; applies this knowledge to communicate changes in policy, practice, and resources to Human Resources Director.
  • Analyzes and interprets data to create reports on a weekly/quarterly/as needed basis in areas of responsibility.
  • Responsible to maintain HIPPA compliance.
  • Performs other duties as assigned.

Minimum Requirements:

 Education: Bachelor's degree in Human Resources, Business Administration or related field.

 Experience: Two years related experience in benefits administration, to include but not limited to experience with supervising direct reports.

Special skills:

  • Excellent interpersonal, conflict resolution, verbal and written communication skills.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Strong supervisory and leadership skills.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Knowledge of principles and practices of supervision, training and motivation.
  • Knowledge of principles, practices, terminology, laws and regulations of benefits administration.
  • Proficient with Microsoft Office Suite or related software.
  • Proficiency with or the ability to quickly learn MCN's HRIS system and benefit vendor systems.

Must have a valid Oklahoma Driver’s License.

Preferred Requirements:

Education: Master's degree in Business Administration or related field.

Experience: Five years' experience in management.

Special skills: Experience working in a diverse multi-cultural organization. Knowledge of the Muscogee (Creek) Nation.

Certifications and licenses: SHRM-CP, SHRM-SCP, or THRP.

Preference: Muscoee and Indian reference.

Visit our website for more information @ www.muscogeenation.com

 Muscogee (Creek) and Indian Preference