Administrative Assistant
Seeking an Administrative Assistant.
Description: Under the administrative direction of the Tribal Administrator, the Administrative Assistant provides administrative and office support to the Tribal Administration in coordination with the Tribal Administrator and other office staff. Including, however not limited to, the performance of general office duties, the development and maintenance of a filing system, and the provision of miscellaneous support functions. The Administrative Assistant provides assistance to the Tribal Administrator in administering and complying with tribal policies/procedures and is responsible for exercising mature judgement and initiative in carrying out principal duties and responsibilities. And will carry out all additional duties as assigned by the Tribal Administrator considered in the best interest of the Nation.
Principal Duties and Responsibilities:
1. The provision of the following administrative and office support functions, including; however, not limited to:
2. Manages Tribal Administrators calendar and schedules appointments as needed and necessary.
3. Receives incoming calls, emails, text messages, and correspondence. Responds appropriately and notifies Tribal Administrator of all communication.
4. Transcribes correspondence for the Tribal Administrator. All items of communication should be proofread before sending. A personal computer will be provided and at home, after hour use is expected when necessary.
5. Process purchase requisitions, mileage vouchers, travel request, reimbursement vouchers and other request forms for the Tribal Administrator. Receive and process request forms from Cabinet, Managers and others. Responsible for ordering supplies and receiving supplies and resource materials.
6. Monitor Office Equipment such as copier, fax machine, projectors, etc.
7. Determines necessity for, sets up and maintains a variety of control files and records as required. Complies with office filing system and file index.
8. Creates and maintains database and spreadsheet files.
Minimum Requirements:
1. Must have a valid Oklahoma Driver's License.
2. Experience in related work or Associate's Degree.
3. Individual should have knowledge of Microsoft Excel, Microsoft Word, and Laserfiche.
Preferred Requirements:
1. Knowledge of office principles and practices.
2. Good command of English language, Excellent interpersonal skills, discretion, judgment, organization ability and initiative.
Muscogee (Creek) and Indian Preference