Administrative Assistant

Stanfield + O'Dell PC
Tulsa, OK Full-time
Posted on September 4, 2019

Title: Administrative Assistant

Type of Position: Full Time

Stanfield + O'Dell is currently seeking a full time Administrative Assistant who will be responsible for administrative support and processing deliverables. The ideal candidate will be proactive, highly organized, and detail-oriented; display a quick ability to learn; and be able to work independently. They must also have exceptional communication and organization skills, the ability to prioritize multiple projects, and be a team player in a professional work environment.

S+O, a dynamic and progressive consulting and CPA firm in Tulsa, has earned its reputation as a firm of integrity and excellence through 65 years of serving clients throughout the United States and abroad. As our success continues, so do the opportunities for our professionals. A career with Stanfield + O'Dell will offer growth and learning opportunities.

Primary Responsibilities
•Responsible for all aspects of tax return and tax form processing including printing, assembling, and electronic storage of tax returns, extensions, estimates, notices, etc.
•Sorting, scanning, and electronic filing of client information
•Maintenance of electronic filing system and e-filing of tax returns
•Preparation of general and tax correspondence and annual tax organizers
•Assist with audit financial statement processing, formatting, proofreading, and binding
•Update procedures as needed
•Deliver high quality service and results

Additional Responsibilities
•Responsible for kitchen tidiness, dishwasher, and kitchen supplies
•Coordinate busy season weekend lunches
•Assist with marketing efforts and employee functions as requested
•Serve as a backup to receptionist through understanding of job requirements
•Serve as backup for post office deliveries
•Interact and communicate effectively and professionally with all levels of company personnel, shareholders, clients and other third parties
•Flexible to handle other projects, sometimes on short notice
•Provide general filing, administrative support and other duties as required

Requirements for this position
•High level of understanding of technology, including proficiency with Word, Excel, Outlook and Adobe
•Knowledge of typical office procedures, filing, telephone techniques, and office equipment including scanners, printers and copiers
•Proficiency in English language usage, spelling, grammar, and proofreading
•Excellent telephone and oral communication skills
•Ability to follow written and verbal instructions, manage assigned tasks, problem solve, and follow through to completion
•Ability to work in a team environment by being cooperative, supportive, and energetic, with a positive "can-do" attitude
•High level of interpersonal skills to handle sensitive and confidential situations and documentation
•Experience in public accounting or professional services firm or related experience
•Familiarity with tax accounting and financial concepts preferred
•Ability to work additional hours as needed, including overtime and weekend hours required during busy seasons

Stanfield + O'Dell has an excellent work environment which includes flexible schedules, competitive salaries, and a comprehensive benefits package.

Employment Benefits
• 401K Plan with company match
• 100% of Employee Health & Dental Insurance
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• 100% of Life Insurance Paid
• Personal Time Off (PTO)