Center Manager

The Manager of the Shelby Cullom Davis Center for Historical Studies manages all day to day operations of the Center. The role includes budget planning, analysis, and financial management; processing appointments; communications and website updating; organizing weekly seminars, work-in-progress talks, and other meetings and conferences as needed; and producing reports. Position requires thorough knowledge of the university’s financial systems. The Manager serves as the primary information resource on university procedures and deadlines for all Center members, oversees compliance with internal deadlines and regulations and is responsible for ensuring that the Center members have the necessary resources to accomplish their work. The Manager works closely with the Center Director to execute policy and set the strategic direction for the Center. The position reports to Center Director and History Department Manager.

For full consideration, applicants should submit a cover letter and resume with their application.

Responsibilities include, but are not limited to:

Recruitment and support of visiting research scholars and postdocs:

• Advertise opportunities broadly, respond to questions from applicants, organize applicant materials for review by Center’s Executive Committee, close out searches completely
• Processing appointments and onboarding of visiting scholars, postdoctoral researchers, casual employees, and student workers
• Assists incoming researchers with housing needs; oversees the management of the Center’s leased residences
• Manages salary commitments and research fund distribution for Center members
• Arranges for office space and technical support needs for research scholars and recommends and coordinates updates as needed
• Reviews expense reports and ensures they are processed in a timely manner and in accordance with institutional guidelines

Event planning:

• Organizes weekly seminar, work-in-progress talks, manuscript workshops, conferences, the annual Stone Lectures, and any related publicity for these activities
• Responsible for arranging all guest travel, reimbursement of related expenses, payment of honoraria for both domestic and international guests
• Reserves meeting spaces for both routine and special activities
• Arranging catering
• Ability to work with the in-house AV systems in support of Center events

Financial planning:

• Prepares Center’s annual operational budget in collaboration with the Director
• Ensures that expenditures are in accordance with university policies
• Processes all payments on behalf of the Center
• Reconciles expenses in Concur
• Creates funding opportunities in SAFE
• Prepares journals as needed to fund Center activities
• Reviews/reconciles expenses monthly
• Performs year-end review of expenditures and makes funding corrections as needed

Communications/marketing:

• Is point of contact for internal and external audiences
• Works with graphic designers to create posters for the weekly seminars, the work-in-progress series, conferences, and the annual Stone lectures
• Adds content and edits the Center’s various webpages and event listings on the website
• Collects and distributes pre-circulated papers
• Advertise events
• Maintain Center listservs
• Works closely with campus partners

Other:

• Manage Center facilities – office assignments, renovations, repairs, reserves campus spaces for special activities
• Liaise proactively with Faculty/Staff Housing as needed to assist appointees and Center guests with housing needs

• Bachelor’s degree or equivalent experience
• 5-7 years experience at an academic institution
• Strong communication and interpersonal skills
• Excellent judgment and discretion
• Attention to detail
• Demonstrated experience in budget management - financial reporting, procurement, and problem solving
• Strong organizational skills and ability to forward plan and prioritize activities
• Proficiency with Microsoft Office programs – particularly Excel, and familiarity with Zoom, Drupal, and the university’s financial systems (Concur, Prime, SAFE)
• Capacity and willingness to learn new skills as needed
• Works well independently or collaboratively

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

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