Human Resource Specialist

Oklahoma Northern District Courts   Tulsa, OK   Full-time     Human Resources
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Posted on May 10, 2020

Human Resources Specialist
U. S. District Court, Tulsa

Performs and coordinates administrative, technical and professional work related to human resources programs and training activities.

Position Overview: The Northern District of Oklahoma is recruiting for a Human Resources Specialist who’ll work in a shared services capacity. This individual will perform and coordinate administrative, technical and professional work related to human resources programs and training activities for multiple court units. He or she will support judicial officers and their respective chambers staff, clerk’s office staff, and probation office staff, including law enforcement officers. The position reports directly to the District Court Clerk and indirectly to the Bankruptcy Court Clerk and the Chief Probation Officer.

Representative Duties:
• Research, analyze, develop and recommend human resources policies and procedures for the court units. Provide information and guidance to all court staff on human resources matters.
• Provide advice on organizational structures, position descriptions, and classification standards. Process a variety of human resources and payroll actions timely such as appointments, promotions, and separations using the Human Resource Management Information System. Maintain payroll and personnel records according to records retention guidelines.
• Facilitate the performance management process including making recommendations for improvements to the plan and the evaluation tools used by each court unit. Assist unit executives and supervisors with the evaluation process throughout the year ensuring that deadlines are met and compliance with judicial policies and procedures is maintained.
• Coordinate recruitment efforts such as preparing vacancy announcements, reviewing applications for completeness, coordinating interviews, and maintaining recruiting and hiring statistics for the Fair Employment Practices Annual Report.
• Develop strategies and facilitate discussions with managers regarding disciplinary and/or employee relations issues. Serve as EDR Coordinator for the District Court and Probation Office.
• Perform duties related to benefits administration including responding to routine benefits questions, distributing benefit memos and notices of related webinars, resolving benefits issues, and facilitating the annual open seasons.
• Manage the Facility Access Card (FAC) and the Background Check and Investigations processes.
• Serve as Time Administrator for the HRMIS Leave Tracking System. Audit leave and attendance records and act as Annotator for the required Payroll Certifying Officer Report.
• Provide input for each court unit’s human resources related internal controls practices and procedures and ensure compliance. Maintain the human resources records required for audit purposes.
• Assist the Budget Analyst with developing potential staffing scenarios based on the needs of the respective court unit by utilizing the InfoWeb Pay Projection System (i.e., iPPS) including reconciling each pay period.
• Perform other duties as assigned.

Required Qualifications: Two years of specialized experience. At least one year must be equivalent to work at the next lower level. Education may be substituted for the specialized experience at the CL 27 or CL 28 levels. Specialized experience is defined as progressively responsible in at least one but preferably two or more functional areas of human resources management and administration (e.g., classification, staffing, training, employee relations, performance management, recruitment, etc.) that provided knowledge of the rules, regulations, terminology, etc. of the area of human resources administration.

Educational Substitutions:
• For the CL 27: a bachelor’s degree from an accredited college or university and one of the following superior academic achievements may be substituted for the two years: 1) an overall “B” grade point average; 2) standing in the upper third of the class; 3) a “3.5” average or better in the major field of study, such as business or public administration, human resources management; 4) election to membership in Phi Beta Kappa, Sigma XI, or one of the National Honorary Scholastic Societies, other than Freshman Honor Societies; or, 5) completion of one academic year (18 semester or 27 quarter hours) of graduate study in an accredited university in business or public administration, or other field closely related to human resources management).
• For the CL 28: a master’s degree or two years of graduate study (27 semester or 54 quarters hours) in an accredited university in business or public administration, or other field closely related to human resources management may be substituted.

In addition, the applicant must possess excellent written and oral communication skills; organizational, analytical and superior interpersonal skills; and, have knowledge of MS Word, Excel, PowerPoint and experience with automated human resources and payroll systems.

Court Preferred Qualifications:
• Bachelor’s Degree in a field closely related to human resources management.
• Experience in a local, federal or government agency, or equivalent environment.

Benefits: A generous benefits package is available which includes a minimum of 10 paid holidays; paid annual and sick leave; health, life, and long-term care insurance benefits; flexible benefits, a retirement plan, a Thrift Savings Plan(4014K), and wellness and employee assistance programs. For more information, please click here. Also, each courthouse has an onsite fitness center.

Conditions of Employment: Applicants must be United States Citizens or eligible to work in the United States. Judiciary employees serve under excepted appointments, are considered “at-will”, and serve at the pleasure of the court. All court employees are required to adhere to a Code of Conduct which can be reviewed here. A full government background investigation, including an FBI fingerprint and criminal records check, will be conducted. The selectee will be hired provisionally pending successful completion of the investigation and receipt of a favorable suitability determination. Court employees are required to use Electronic Fund Transfer (EFT) for payroll direct deposit. Parking is provided.
There is promotion potential to the next higher level, which if it happens, could occur without further competition.

Applications must be received on or before May 29, 2020. EOE.

An equal opportunity employer