PAYROLL SPECIALIST - FINANCE
Status: Full Time
Shift: Weekdays 8:00am - 5:00pm with occasional overtime and/or weekend work required
Exempt: No
Summary:
This position is responsible for the processing and productivity of the payroll process, payroll corrections, retro pay, filing and payment of quarterly and annual tax documents, and reconciliations.
Other information:
EXPERIENCE, KNOWLEDGE, AND SKILL
REQUIRED QUALIFICATIONS:
Education and Experience:
2 years’ experience in payroll or relevant accounting experience preferred.
High school graduate with some college courses in accounting and mathematics preferred.
Manual or Physical Skill Required:
Long periods of sitting and working at a computer.
Calculator by touch
Knowledge in Excel programs
Physical Effort Required:
Strength: Sedentary Push: Occasionally Pull: Occasionally
Carry: Occasionally Lift: Occasionally Sit: Constantly
Stand: Occasionally Walk: Occasionally
Responsibilities:
DESCRIPTION OF DUTIES:
1. Processes and distributes employee payroll checks bi-weekly using designated software.
2. Processes check requests for deductions & other benefit programs.
3. Distributes payroll checks to employees, manual and biweekly.
4. Prepares payroll fund transfers paperwork and journal entries for review.
5. Files tax deposits to State and IRS.
6. Responsible for making appropriate payroll adjustments to the time attendance system after they are approved by Finance Leadership.
7. Processes retroactive pay.
8. Prepares manual check requests and processes manual paychecks.
9. Serves as a backup in the preparation of Form 941, Form L-1, and the State Unemployment Taxes on a quarterly basis.
10. Assists employees with questions related to payroll.
11. Prepares journal entries as assigned.
12. Completes payroll account reconciliations.
13. Assists in the preparation and distribution of W-2's to employees on a timely basis.
14. Prepares year-end audit work-papers as assigned.
15. Maintains terms, and serves as backup for posting journal entries, and seting up new accounts for Concur.
16. Orders office supplies for the department of Finance.
17. Responsible for creating the Finance Calendar and distributing timely on a monthly basis.
18. Responsible for the applicable maintenance of API, Infor Payroll, and MHC.
19. Performs tasks as assigned by the Supervisors, Team Leader, and Director.
20. Performs payroll audits timely.
21. Follows North Oaks Health System’s Compliance Programs and Federal and State Regulatory guidelines.
22. Considered essential personnel during any disaster including but not limited to hurricane season.
