Grants Compliance

Miami Tribe of Oklahoma   Miami, OK   Full-time     Other
Posted on November 16, 2021

JOB SUMMARY:  This position is responsible for providing grant related technical support within tribal administration and works closely with grant/program staff, leadership, accounting and grant writer to ensure procedural compliance, record-keeping and financial reporting to ensure compliance of all grants, including Self-Governance funding, is accurate and timely.  This position is under the direct supervision of the Business Committee and will be housed at the tribal headquarters at 3410 P NW, Miami, OK.

MAJOR JOB FUNCTIONS:
•     As a member of the Grant Review Committee evaluates requests/needs for future grants 
that comply with the approved Mission and Vision of the Miami Tribe
•     Maintains current knowledge of changing or updated regulations, requirements and 
laws with the ability to read, comprehend and provide interpretation of those requirements to tribal personnel
•     Enforcement of grant/contract compliance by documentation of concerns, recommended solutions, final resolutions (corrective actions, improvements, etc.)
•     Coordinates, and assists as needed, with personnel that direct various 
grants/programs to ensure compliance with approved tribal policies and procedures, all applicable regulations and OMB circulars
•     Monitoring of program directors and staff to ensure requirements of funding awards 
for deliverables, reports and other requirements are understood and met
•     Assists accounting personnel with preparation for audits associated with grants, 
programs and contracts

OTHER JOB FUNCTIONS:
•     Prepares various reports as requested related to grant compliance
•     Maintenance of filing system and calendar timeline for each grant award to monitor 
timely reporting, deliverables, budgets, tracking of items purchased with grant funds, agreements and close out documents
•     Assist grant writer with gathering documents for grant submissions and research for 
new grant possibilities, as requested
•       Other duties that may be assigned

MINIMUM QUALIFICATIONS:
•     Degree in applicable field such as Public Planning, Public Works or Project 
Management, or the equivalent combination of education with a minimum of five years-experience with federal and tribal grants management with financial or accounting experience
•     Previous tribal grants administration and/or management required
•     Ability to read, comprehend and interpret federal laws, statutes and OMB Super 
Circulars
•     Knowledge of federal grants management, Self-Governance, CFR Regulations and current OMB Super Circulars and tribal guidelines, required
•     Knowledge of principles and practices of federal procedures and policies, required
•     Knowledge of general office practices and procedures
•     Excellent communication skills, both written and oral
•     Computer Literate, specifically Microsoft Office
•     Must possess high integrity regarding confidential and sensitive information
•     Must have the ability to work in a fast paced environment, multi-task and meet 
deadlines
•     Possess strong time management and organizational skills
•     Ability to work independently or as part of a team
•     May be required to work beyond normal working hours
•     Ability to travel, possibly with periods of extensive travel, as required
•     Possess a valid driver’s license and be insurable
•     Background investigation with favorable findings
•     Be drug free and successfully pass pre-employment and random drug screens throughout employment