Professional Administrative

Johnson Claim Service
Tulsa, OK Full-time
Posted on August 7, 2019

Professional Administrative

Full-time support staff position available, with strong typing/computer and general office skills required. Candidate must possess dependability, strong work ethic and professional demeanor.

Answer Phone Calls and Take Messages

Administrative professionals serve as the first point of contact for the executive they work under. They screen calls, making sure priority calls go through to the executive immediately. One must have the ability to actively listen and take accurate notes.

Maintain an Event Calendar

Administrative professionals maintain both office calendars and the personal calendars of their executives. This requires mastery of digital calendar software, such as Google calendar.

Schedule Daily Tasks

Administrative professionals create the daily task list for their executives each morning. They are responsible for analyzing the main event calendar and prioritizing daily tasks based on immediacy and importance.

Sit in on Meetings and Take Notes

Executives are too busy participating in or running meetings to catch every detail. Administrative professionals sit in on meetings and use their expert note-taking skills to document everything each participant says.

Relay Executive Directives to Office Staff

In some scenarios, administrative professionals act as office managers. They are responsible for passing on the directives from the executive to the office staff and periodically reporting to the executive on employee productivity. They are also responsible for communicating the grievances of office employees to their executive.

Greet and Entertain Office Guests

Administrative professionals act as the face of their employer when clients come to the office. They create the first impression of their employer, so this duty requires constant professionalism and an upbeat attitude.